C.A.S.T.  FAQ:
Community Advocacy Site Training - Dallas

Who should attend The C.A.S.T Conference and Dinner Lecture?

Clinical Professionals: Site Investigators, Clinical Research Coordinators, Principle Investigators, Clinical Nurses, Managers, Clinical Receptionists, CRO’s, ARO’s, Primary Care and Health Care Providers who conduct clinical trials, Hospital or Medical Center Clinical Research teams.

The Training presents "Practical" and usable knowledge for Clinical Professionals.  Pre, Post and 30 - 60 day follow-up surveys all gauge the effectiveness of both the types of constituencies, social community, where are the advantages, disadvantages are and what ideas are generated by sites and stakeholders that impact better Recruitment through Community Advocacy.

1. What is the timeline for The C.A.S.T.?

TIMELINE: There will be three exciting panels of Stakeholders and Community Leaders which have each been assigned based upon the needs of the program, and where we see the most benefits for Clinical Trial Investigators.  All panel members will be part of ALL three segments, so you’ll have a chance to speak with Community Leaders during ALL Segments.
Reception Workshop
The Challenge (4:00-5:00 p.m.)
The Truth (5:00-6:00 p.m.)- Panel/Q&A/Survey
Community Advocacy Recruitment in the African American and Hispanic/Latino Communities
Dinner Lecture 
6:15–6:30:  Dinner Lecture Welcome: Introduction ALL panels (6:15 – 6:30) Guest/Celebrity MC
6:30–6:45:  The Solution: Panelist/Speaker:
6:45–7:00:  Panelist/Speaker:                
7:00 –7:15: Panelist/Speaker:
7:15–7:30:  Site Presentations: disease therapies of trials available explained
 (Participant must be pre-registered & confirmed to present)

7:30–8:00:  Q&A,
8:00 – 8:30: Certificates of Completion,  Speaker Awards, Adjourn

2. Who are the panel members?

They are community leaders, stakeholders, patients, health ministries from mega churches, health organization leaders with constituencies who have influence in their communities. The C.A.S.T. Panel are all passionate about teaching their community how to live better by being EDUCATED about their health and diseases that critically affect them. They come from all across Dallas’ African American and Latino Communities, and include Stakeholders, Patients, Minority Small and Mega Church Health Ministries, Community Leaders, Minority Business Executives and Health Professionals.

3. What does the Registration fees include?

4. How can I get an invitation to attend The C.A.S.T.?

The C.A.S.T. is open to Clinical Professionals: Site Investigators, Clinical Research Coordinators, Principle Investigators, Clinical Nurses, Managers, clinical receptionists, CRO's, ARO’s, Primary Care and Health Care Providers who conduct clinical trials, Hospital or Medical Center Clinical Research teams, Et al.

Pre registration assures your spot, workbook and participation Deadline is March 15, 2014.  Click on the link below to enter credit card, or checking bank account number.

5.  What type of training can I expect from this program?

The CAST is a non CME Medical  and Community Education Training program for Clinical Research Coordinators, Site Investigators, Clinical Nurses, PI’s, CRO’s ARO’s and those works in the area of clinical trials marketing, administration, patient contact or recruitment.

The training methodology is through exposure, ideas and Q&A exchange between Clinical Professionals and the Stakeholders, Patients Health Ministry and Community Leaders on the panel.  The Dinner is open to other invited Community Leaders, who will participate in the open discussion segment of the  " Solution.” There will also  be opportunities for participants to plan follow-up exchange.

6. Will I have a chance to present information about my clinical trial at the Conference & Dinner Lecture?

Yes, there will be an opportunity both for an information table and a brief (2-3 minutes) at the end of the program for clinical trial presentation. Because of limited time, clinical trial presentations will be on a first reserve, first come basis.  However, because of the continuation of the training activities for up to 60 days following the program, you will have other opportunities to present and provide materials to the minority communities, if you follow our Community Advocacy training suggestions.

7. When can I get a receipt for conference registration fees?

A receipt can be issued (upon request) at the conference registration desk on day of event. They can also be mailed after April 10th. However, Pre registration assures you’ll have everything you need at the event.

8. How long will the panel members speak and what will I do?

Each member of the panel will present for about 8 - 10 minutes each.  Prior to the Segment will be a Pre-Segment survey, and following each, there will be (a) Q&A and (b) Post- Segment survey. You’ll receive your certificate of Completion for all Segments once all six Surveys have been turned in.

9.  How does the training work?

The Clinical Professional audience will have a workbook that guides clinical participants through each segment. Surveys will show what you’ve learned and how you’ll use this information over the next 30-60 days and beyond. (Understand that this is purely voluntary on your part following the Lecture.) In other words, The C.A.S.T. is NOT THEORETICAL dissecting of the problems with recruiting minorities, The C.A.S.T.  TEACHES a PRACTICAL APPLICATION of  how to better recruit minorities through Community Advocacy, ongoing community and medical exchange starting NOW!

And, to see how effective The C.A.S.T. is to the participants and stakeholders, there are “scheduled” opportunities for telephone surveys to measure the effectiveness of YOUR African American and Hispanic/Latino recruitment, utilizing the tools from the program.  We will take the journey together of building trust through a community advocacy outreach, infused with disease therapy education and information about clinical trials and we can do it NOW.

10. What type of materials will I receive?

First, you must be PRE-REGISTERED to receive the Workbook and Directories on the Day of the Event. Those who register from 2 weeks out through day  of event will receive Workbooks, Directories and Certificates of Completion about 2 weeks following the program

Your C.A.S.T. Workbook will contain valuable contacts both locally and nationally that you may want to have at the Conference to begin your Community Advocacy  patient recruitment over the following 30-60 days and beyond.

You’ll Receive five Directories in ONE of Dallas African Americans and Hispanic Organizations, Picture Directory and their contacts of “African American Health Matters” National Patient Education Radio Show Interviewees with doctors and executives, our Lecture Series Doctors, The C.A.S.T. Panel for Dallas, and list of National Disease Organizations who support and partner annually with our patient education outreach. Pre registration assures you’ll have everything you need at the event.

11.  What opportunity exists for networking?

The Conference and Dinner Lecture affords many opportunities for clinical professionals to exchange ideas with Stakeholders, Health Ministries, Community Leaders and patients. The entire program is relaxed and open; and encourages a meaningful exchange with our Community Leaders. We hope to make Dallas one example of Successful Trial Recruitment and Retention through Community Advocacy.

12. May I invite family and business associates?

Yes. The 6:00 Dinner Lecture (ONLY) is open to community leaders, family members and patients who want to participate in the open exchange of ideas. You may have up to two dinner guests, unless otherwise arranged. You must RSVP your guests no later than March 14, 2014 when you register.

13.  What is the purpose of this program?

There are multiple purposes of The C.A.S.T. Community Advocacy Dinner Lecture.  To increase understanding, build trust, better recruit and retain and more.  The C.A.S.T. Workbook  guides you through the (YOUR) purpose for each segment, and the speakers will give you “Real-Time” understanding of recruiting in their communities IMMEDIATELY!

The Challenge: African Americans and Hispanic/Latinos are under represented in many clinical trials related to disease therapies that are critical to their health.

The Truth:  Our surveys show that many minorities know that new drug discoveries could change their lives. Face-to-Face Surveys conducted nation-wide show that nearly 52% of African Americans do not participate in clinical trials because they do not KNOW about the trials.

The Solution:  Community Advocacy Site Training (C.A.S.T.) teaches Sites and Stakeholders how to target LOCAL communities for disease therapy education, and to RECRUIT minorities for clinical trials while building trust through the Stakeholders and Navigators who help guide them.

14.  Will the results of the research for this project be published into Journals? Will we have access to your findings?

We will submit our findings to Journals of The C.A.S.T- Dallas and other cities once we have     comparative data. Dallas is our Premier city, and though there may be community comparisons within Dallas, we hope to measure communities within cities and regions for a national study.

Yes, the  (paid) registered Clinical Professionals will be sent the results of our data at the end of the year, with our 2014 Annual Report.

15. What is the Ultimate Goal?

The Community Advocacy Site Training partners Site Investigators with Community Leaders to immediately develop new  (internal) strategies for recruiting in minority communities, opening doors to a more cohesive exchange between Clinical Investigators and the African American and Hispanic/Latino Communities.  The Conference allows Clinicians to explore among patients, stakeholders, community and health leaders specific ways to bring education of trial disease therapies and to RECRUIT within Stakeholder constituencies, in an environment and level that the community understands. The C.A.S.T. may also amp up your sensitivity to how best to approach various disease therapies within different constituencies.


This link takes you to Registration page and payment. Pre-registration assures you’ll have everything you need at the event.

17. Can my organization get Group Rates?

Yes, call for more information on Group Rates of 4 or more per department/trial.



For other questions, or to RSVP for Dinner Lecture guests,
call the Hotline: 1-800-677-8429

This program is made possible in part by a Non CME Medical Education grant from